About AgencyPilotHQ

AgencyPilotHQ is the AI-powered operating system for web agencies and freelancers — proposals, audits, contracts, invoices, project management, and client communication, powered by OpenAI, Claude, and Gemini, in one focused workspace.

Our goal is simple: give every agency, no matter how small, the operational leverage of a much larger team.

What AgencyPilotHQ provides

15 AI tools

Proposals, audits, contracts, invoices, project plans, follow-ups, and more — real forms with structured output, not a chatbot you have to prompt-engineer.

Clients & projects

Clients, projects, milestones, and tasks in one place, linked to the AI output that created them.

Invoices & contracts

Turn AI-generated invoices and contracts into real records you can track through to paid and signed.

Team & client portal

Invite teammates with Owner/Admin/Member roles, and give clients a branded, read-only view of their project.

Bring your own AI model

Pick OpenAI, Claude, or Gemini per tool, per workspace — nothing is locked to a single vendor.

Usage-based plans

Every generation is metered and logged. Upgrade only when you actually need more volume.

How we're different

Real tools, not demos

Every one of the 15 tools is a working form with a defined input and output — built to produce something you can actually send to a client, not a proof of concept.

One workspace, not ten subscriptions

Clients, projects, invoices, contracts, and AI tools live in the same place, so results from one feed into the next instead of getting copy-pasted between apps.

Model choice, not lock-in

Different tools suit different models. We let you choose OpenAI, Claude, or Gemini per tool instead of betting your workflow on one vendor's roadmap.

Built by people who do this work

AgencyPilotHQ started from the same busywork every small agency and freelancer deals with — proposals, audits, and status updates that eat hours you'd rather bill.

Data & security

What enterprise buyers and cautious agencies usually ask us first.

Workspace isolation

Every record — clients, projects, invoices, AI history — is scoped to your workspace at the database level.

Your API keys, encrypted

Bring your own OpenAI/Claude/Gemini keys if you want; platform-managed keys are stored encrypted and never shown in full after creation.

Auth you already trust

Sign-in runs on Supabase Auth with email/password, Google, and GitHub — we don't roll our own credential storage.

Compliance, honestly

We're a small, fast-moving team. SOC 2 and HIPAA-level compliance are on our roadmap, not a claim we make today — if that's a hard requirement for your team, talk to us first.

See it running your agency

Start free, invite your team, and generate your first proposal in under two minutes.

Start free